SUN CITY ANTHEM COMMUNITY ASSOCIATION
MEN'S GOLF CLUB
BY LAWS
Approved Feb. 23, 2006
By
Sun City Anthem Community Association
Board of Directors
ARTICLE I: GENERAL
Section A. The name of this organization shall be "Sun City Anthem Men's Golf Club at Revere" (SCAMGC). Hereinafter referred to as the "Club"
Section B. The purpose of the Club shall be to organize, support and convey the member's interest in golf competition.
Section C. These bylaws willfully comply with the Association's Governing Documents (Documents) and Chartered Club Rules and Procedures (Rules) of the Sun City Anthem Community Association, hereinafter referred to as the "Association". In the event of a conflict between these bylaws and the Association's Documents or Rules, the Documents and Rules shall prevail.
Section D. The Club shall be operated under the authority and control of the Association in accordance with the applicable statutes and the Association's Governing Documents.
ARTICLE II: MEMBERSHIP
Section A. Membership shall be is open all male Association members in good standing without discrimination as to race, religion, color, ethnic culture, or national heritage. Association members in good standing are herein defined as a member who is current in their financial obligations to the Association.
Section B. Any Club member in good standing shall be entitled to present legislation, vote, or voice an opinion at any regular or special meeting of the Club membership, and to participate in all Club events upon compliance with the adopted rules or regulations stated in these bylaws. A Club member in good standing is herein defined as a Club member who is current in their financial obligation to the Club.
Section C. Association members are encouraged to attend Club meetings but not participate in golf events while they decide whether they wish to join the Club.
Section D. Annual membership dues shall be established by the Club Board of Directors. The dues shall include the cost of joining the Southern Nevada Golf Association, which is required in order to obtain a GHIN handicap number.
Section E. The Board of Directors may suspend a member for the following reasons:
1. The member is in arrears of their financial obligations to the Club and or Association.
2. The member has engaged in conduct which in the sole judgment of the Board is injurious to the Club and or the Club members.
Section F. The member recommended for suspension shall be given written notice thirty (30) days prior to the date scheduled by the Board to take action on the suspension. The notice shall advise the member of the grounds for suspension and the evidence upon which suspension has been recommended. The member shall have the right to appear and be heard.
ARTICLE III: BOARD OF DIRECTORS
Section A. The Board of Directors (hereinafter referred to as the Board) shall consist of the President, Vice-president, Secretary, Treasurer, Handicap Chairman, Tournament Chairman, Social Chairman and immediate past President who shall have ex-officio status (voice but no vote
Section B. The Board shall manage the affairs and business of the Club
1. The Board shall meet when Club business deems it necessary.
2. There shall be a joint meeting of the outgoing and incoming Boards held before the end of December of each year to ensure an orderly transition of leadership.
3.
Section C. The President with Board approval shall appoint an individual to fill a vacancy occurring in any office, other than the Presidency. Should the President resign, the Vice-President will automatically assume that office.
Section D. All elected officers shall hold office for two (2) years. Each year three or four officers will be elected; this will be for transition purposes so that a complete board will not be replaced each year. The President, Vice President and Treasurer will run in concurring terms. The Tournament Chairman, Secretary, Handicap Chairman and Social Chairman will run in concurring terms. The term of office shall not exceed two terms consecutively. No Board member shall hold more that one office at a time. All officers shall serve without compensation
Section E. All Board members, upon retiring from office, shall prepare a written report describing the annual important events and status and deliver all records, procedure books and other property belonging to the Club to their successor.
Section F. A Quorum for Board meetings shall require four (4) Board members be present.
ARTICLE IV: OFFICERS
Section A. PRESIDENT:
The President shall be the chief administrator of the Club and shall preside over all regular and special Board meetings and shall have voting privileges; shall be an ex-officio member of all committees EXCEPT the Nominating Committee; shall appoint, with Board approval, the Chairman of all Committees; and shall appoint a committee of two (2), to audit the outgoing Treasurer's books. He shall ensure that no action is taken on issues of interest to the membership without adequate notification of Club members. The President upon completion of his term in office shall become the immediate Past President an ex officio member of the Board to ensure and orderly and informed transition of club business.
Section B. VICE PRESIDENT:
The Vice President shall assist the President and shall, in his absence, perform the duties of that office
Section C. SECRETARY:
The Secretary shall record and post the minutes of regular and special meetings of the Board and membership, and shall be in charge of all records of the Club, other than the Treasurer's; shall be responsible for correspondence as requested by the members of the Board; and shall make available any reports required to conduct the business of the Board. (NOTE): Secretary's reports shall be retained for at least three (3) years. Each succeeding Secretary shall pass the reports to his successor.
Section D. TREASURER:
The Treasurer is the chief financial officer and shall be responsible for collecting the annual dues of members, and other monies, if requested; shall pay all bills, with Board approval, owed by SCAMGC; shall notify the Handicap Chairman of all paid members at regular intervals; and shall present a financial report at each Board and membership meeting. A full report shall be made to the membership at the annual meeting. NOTE: Treasurer's records will be retained for at least three (3) years.
The Treasurer shall be responsible for preparing and submitting the annual financial report to the Lifestyle Committee of the Sun City Anthem Community Association, in accordance with Sun City Anthem Community Association Inc. requirements.
The Treasurer must pass all treasurers' reports to the new incumbent for permanent retention.
Section E. HANDICAP CHAIRMAN:
The Handicap Chairman shall be responsible for all aspects of the USGA Handicap System including:
· Ensure compliance with the USGA Handicap System.
· Ensure the proper and prompt recording of all acceptable scores to promote fairness competition.
· Coordinate with the Treasurer on eligibility of all those members wishing to
participate.
· Review & support the monthly USGA Handicap List (player's records) for correctness and completeness.
Post copies regularly for member review.
· Maintain regular contact with the Southern Nevada Golf Association in all matters
related to rules and handicaps. Coordinate with the Board of Directors and Golf Shop personnel in insuring the members play in conformance with established USGA and Local Rules.
· Assist all new members in obtaining and maintaining a USGA golf handicap.
· Report all findings and action of the Handicap Chairman Committee at each monthly Club meeting.
· Examine the results of competitions. If net scores of any player appear exceptional then appropriate action should be taken immediately. See USGA procedures for such action.
· Communicate promptly with new members to obtain and review scoring records. . Maintain records, of members who have resigned, for a period of one year. Make available to a new club if requested.
· Ensure a USGA Handicap card is made available to each member
Section F. TOURNAMENT CHAIRMAN:
The Tournament Chairman is the overseer of the golf tournament program conducted for Club members. He shall review, comment and recommend on the following aspects of the tournament program as it affects the tournament competitions:
· The USGA Handicap System.
· Club Membership
· The USGA Tournament Pairings Program as conducted by the Golf Shop with Tournament Chairmen's approval
· USGA current handicaps
· Tee time assignments
· Tee block assignments
· Types of competition and compensation
· Compliance with USGA and local rules
· Posting of starting times and competition scores
· Competition charges and payoffs
· Sign-up, cancellation requirements and penalties
· All Club tournaments will be scheduled by the Tournament Chairman in cooperation with current golf course management and shall be governed by the USGA Handicap System and Rules of play. The Tournament Chairman and current golf course management will assign Tees of play. Flights will be set upon an equitable/handicap basis to insure fairness of play.
Section G. Social Chairman:
The Social Chairman is the overseer of the social programs for Club members. These programs may include such social activities as:
· BBQs
· Holiday Party
· Awards dinners
· Awards luncheons
ARTICLE IV - COMMITTEES
Section A. The President with Board approval shall appoint all Committee Chairmen.
Section B. Unless otherwise provided for in these bylaws, the Chairman shall appoint members of each committee.
Section C. Each committee shall follow their "functions and duties" and maintain
an up-to-date procedure book describing the duties of the Chairman and the committee for their successor.
Section D. Nominating Committee
1. The Nominating Committee shall be chaired by the immediate Past President or a Past President or in the absence of one of these individuals; the President with Board approval shall appoint the Nominating Committee Chairman. The Chairman shall pick at least two (2) members of the Club to serve on his committee. The Chairman will preside over the entire nomination and election process.
The slate of officers proposed for election must be posted on the Club's bulletin board not later than ten days prior to the election meeting in November.
2. Additional nominations may be made from the floor with the consent of the nominee.
3. A simple majority of those members present and voting at the election meeting for each candidate shall elect. In case of multiple candidates for a given office, the vote shall be by written ballot by those members present at the meeting.
ARTICLE VI - MEETINGS
Section A. The Board shall conduct open membership meetings where all issues presented by the members shall be discussed, taken under consideration by the Board and if so ordered, be voted upon. Regular membership meetings shall be held on a monthly basis
Section B. The Annual meeting shall be held in December where the Officers and Committee Chairmen provide their year end report.
Section C. Special meetings may be called at any time by the President or by any two (2) members of the Board, provided notice of such meeting has been given by telephone at least five (5) days prior to the day of such meeting. The membership (a minimum of 10 members) must present a written request to the Board for a meeting to discuss Board action. The request will include a complete appeal and disclosure of the issue of concern. The appeal will be posted in advance of the meeting and then presented to the membership for discussion and vote.
Section D. All meetings dates and times and agenda will be posted one week in advance. Minutes of all meetings will be recorded and posted for membership review.
Section E. A Quorum for any general, special or election meeting shall be 5% of the membership
ARTICLE VII - FISCAL AND FINANCE
Section A. The fiscal year shall be January 1st through December 31st.
Section B. A committee of two (2) appointed by the Board shall make an annual audit of the Treasurer's books. The audit shall be made at the end of the calendar year and shall be reported to the membership at the January meeting.
Section C. Annual dues will be required for membership. Dues are delinquent February 1st and players may not participate in Club competition until dues are paid.
Section D. Annual dues become due and payable from any member joining the Club at any time during the year.
Section E. The Board shall prepare a budget and present it to the membership no later than the first meeting of the year. The budget may be revised as needed during the year with the approval of the Board and membership.
Section F. All expenditures over $200 require approval of the Board.
Section G: The President, Vice President and Treasurer are authorized to sign checks. Two signatures are required for all checks after approval.
Section H: Financial records shall be maintained and reported to the Association in accordance with Chapter Four of the Charter Club Guidelines. The financial report shall be certified on an annual basis by an individual(s) other than those elected to the Club's Board. The results of the certification shall be presented to the membership and duly recorded in the minutes of the meeting at which presented
ARTICLE VIII - AMENDMENTS
Section A. These Bylaws may be approved and amended by two-thirds (2/3rds) vote of the members, present and voting at a Regular or Annual meeting of the Club provided written notice of each proposed amendment or proposed new Bylaws, have been posted on the bulletin board two (2) weeks prior to the meeting.
Section B. Changes to these Bylaws required by the Association or administrative in nature shall be made by the Board and reported to the membership.
ARTICLE IX - PARLIAMENTARY AUTHORITY
Robert's Rules of Order, newly revised, shall be the authority on all questions of Parliamentary Law unless in conflict with these Bylaws, Association rules and policies or with the laws of the State of Nevada.
ARTICLE XI - DISSOLUTION
Prior to club dissolution, after all debts and other Club matters are satisfied, all monies and equipment if any, shall be turned over to the Association.
ARTICLE XII - INDEMNIFICATION
In the event the Men's Golf club or any of its Officers are sued in conjunction with Men's Golf Club activities, then the liability insurance of the Sun City Anthem Community Association shall be in effect and all legal assistance shall be forthcoming from the insurance company and the Sun City Anthem Community Association. In no event shall the Men's Golf club or any of its Officers be required to pay any legal fees associated with a legal action brought against the Club or its Officers.
FOR THE CLUB FOR THE ASSOCIATION
__________________________________ ____________________________________
Name/Signature of President Name/Signature
Date: __________________ Date: _________________________
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